EDM for Human Resources
Mademat.mc’s online EDM offers simple solutions to facilitate the monitoring and productivity of recurring Human Resources tasks. Employee entry and exit procedures, document retrieval, absence management, compliance action management…
Which HR tasks can be made easier with an EDM?
- Employee entry and exit
- Follow-up on compliance actions
- Absence and sick leave management
- Monitoring employee files
- Retrieval of documents to be provided by employees
- Documentary validation circuits
- Management of trial periods and temporary contracts
Why use EDM to dematerialize HR processes?
The EDM solution adapts to your operations
The Mademat.mc EDM workflow module enables you to configure the document lifecycle within the tool, as well as building forms to conform as closely as possible to the specific needs of each organization.
Find documents and information at a glance
The EDM offers a document classification plan specially adapted to the workings of each organization. Mademat’s Autoclass function automatically arranges documents when they are deposited in the EDM.
What’s more, Mademat.mc’s indexing module enables searches to be carried out on the titles, content and metadata of documents integrated into the EDM. All it takes is a few clicks to find a document.
Automate reminders and alerts to save time
alerts and reminders can be set up for a user, a collaborator or team members on repetitive tasks or sensitive deadlines.
Mademat.mc secures workflows through governance and traceability
Controlling the confidentiality and validity of your documents and their sensitive information becomes simple with an EDM. It keeps track of every action performed by users on your documents: viewing, updating, validating, deleting, etc. Document versioning is available, so you can easily go back in time in the event of an error.
Hosting, support and guidance in the Principality of Monaco
Mademat.mc is hosted at Monacodatacenter, the Principality’s 1st ISO 27001 and HDS-certified Green datacenter. This guarantees Mademat.mc a high level of security and availability.
How does Actis help its customers dematerialize their HR processes with EDM?
We provide personalized support through an audit, assistance in configuring your EDM and training for your users. Through these actions we help you to transcribe your organization’s work methodologies and document lifecycles into an EDM.
What’s more, as an option, we can produce a customized user guide for your DMS instance. This guide will ensure that you always have a support document available.
How do I integrate Mademat.mc EDM?
Your dematerialization requirements
- Number of HR employees who will be GED users
- Description of HR processes to be integrated
- An update on your business issues from the HR department
- If possible, an example of the documents to be included
Project launch
The project will start with an audit of your HR document processes with key project collaborators. Following this audit, we propose a feedback meeting to validate the final framework of the project with the customer.
Configuring your customized EDM solution
The Mademat.mc space and accounts are made available in the following weeks. The configuration of the organization’s HR processes is carried out step by step, and validated with the project’s key collaborators.
Environment delivery and acceptance
Once all configurations have been completed and validated, all user accounts are opened. An acceptance report including all deliverables is submitted to the customer.
Training your teams in the Mademat.mc environment
User training is provided as soon as all HR processes have been integrated, to help Docapost and Actis support teams get to grips with Mademat.mc.
A further training session is scheduled a few months after Mademat.mc has been taken into use, to answer any questions that may arise after more regular use. This will validate the adoption of the solution.
User support and follow-up
As soon as your user accounts have been delivered, Actis support will be available to answer any questions you may have via the e-mail address you provided when you signed the contract. Our sales department will also be at your disposal should you wish to upgrade your contract.
Why choose Mademat.mc over another EDM?
- 24/7/365 service accessibility via the web
- Data hosting in the Principality of Monaco
- Low investment and rapid service start-up
- The expertise of European leader Docaposte, Actis local service
- Local Actis support in direct contact with Docapost publisher
- Continuous evolution of the solution
